Privacy Policy

Effective Date: 15.06.2023
Company Name: Bell Phillips Architects Limited
Company Registration Number: 05099481

At Bell Phillips Architects, we are committed to protecting your privacy and safeguarding your personal information. This Privacy Policy outlines how we collect, use, disclose, and protect the information you provide to us when you visit our website.

1. Information We Collect

1.1 Personal Information:

We may collect certain personally identifiable information (“Personal Information”) from you when you voluntarily submit it to us through our website. This may include your name, email address, phone number, and any other information you provide to us.

1.2 Usage Information:

We may also collect non-personal information about your use of our website, such as your IP address, browser type, operating system, referring URLs, and access times. This information is used to analyse trends, administer the site, track users’ movements around the site, and gather demographic information.

2. Use of Information

2.1 Personal Information:

We may use your Personal Information for the following purposes:

  • To respond to inquiries or requests submitted by you.

  • To provide you with information, products, or services that you have requested.

  • To send you newsletters, marketing communications, and other updates (if you have opted in to receive them).

  • To personalise and improve your experience on our website.

  • To process and fulfil your orders and requests.

  • To communicate with you regarding any changes or updates to our services or policies.

  • To comply with legal obligations or protect our rights and interests.

2.2 Usage Information:

We may use the Usage Information we collect to analyse trends, administer the website, track users’ movements, and gather demographic information. This information helps us improve the functionality and content of our website, and better understand our users’ preferences.

3. Disclosure of Information

3.1 Third-Party Service Providers:

We may share your Personal Information with trusted third-party service providers who assist us in operating our website, conducting our business, or providing services to you. These third-party service providers have access to your Personal Information only to perform specific tasks on our behalf and are obligated to keep it confidential.

3.2 Legal Requirements:

We may disclose your Personal Information if required to do so by law or if we believe that such action is necessary to comply with legal obligations, protect our rights, or protect the safety of others.

3.3 Business Transfers:

In the event of a merger, acquisition, or sale of all or a portion of our assets, your Personal Information may be transferred to the acquiring entity as part of the transaction. We will notify you via email and/or a prominent notice on our website of any change in ownership or uses of your Personal Information.

4. Security

We implement appropriate security measures to protect your Personal Information from unauthorised access, alteration, disclosure, or destruction. However, please be aware that no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

5. Third-Party Links

Our website may contain links to third-party websites that are not operated or controlled by us. We are not responsible for the privacy practices or content of those websites. We encourage you to review the privacy policies of any third-party sites that you visit.

6. Children’s Privacy

Our website is not directed to individuals under the age of 13, and we do not knowingly collect Personal Information from children. If you are under the age of 13, please do not submit.

7. General Data Protection Regulation (GDPR) Compliance

7.1 Legal Basis for Processing:

Our legal basis for processing Personal Information under the GDPR is typically the necessity of processing for the performance of a contract or legitimate interests pursued by us. In certain cases, we may rely on your consent or legal obligations as the basis for processing.

7.2 Data Subject Rights:

Under the GDPR, you have certain rights regarding your Personal Information. Subject to applicable law, you have the right to access, rectify, restrict, and delete your Personal Information. You also have the right to object to the processing of your Personal Information and to receive a copy of the information you provided in a structured, machine-readable format. To exercise these rights, please contact us using the information provided at the end of this Privacy Policy.

7.3 Data Retention:

We will retain your Personal Information for as long as necessary to fulfil the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When we no longer require your Personal Information, we will securely delete or anonymise it.

8. Rights of Access, Correction, Erasure and Restriction

8.1 Your Choices

You have the right to access, update, and correct your Personal Information. You may also opt out of receiving marketing communications from us by following the instructions provided in those communications. Please note that even if you opt out, we may still send you non-promotional messages regarding your use of our services.

8.2 Under certain circumstances, by law you have the right to:

  • Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.

  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).

  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.

  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

  • Request the transfer of your personal information to another party.

8.3 Right to Withdraw Consent

You have the right to withdraw your consent for processing for your Personal Information at any time. Once we have received notification that you have withdrawn your consent, subject to our retention policy, we will dispose of your personal data securely.

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.

9. Job Vacancies

If you choose to apply for a job vacancy posted on our website, please be aware of the following:

9.1 Application Information:

When you submit an application for a job vacancy, you may provide us with Personal Information, including your name, contact details, employment history, educational background, and other relevant information. By submitting your application, you consent to the collection and processing of this information for the purpose of evaluating your suitability for the position.

9.2 Use of Application Information:

We will only use the Personal Information you provide in relation to the job application process. This may include reviewing your application, assessing your qualifications, conducting interviews, verifying information, and making employment decisions. We may also retain your information for future consideration if other job opportunities arise.

9.3 Disclosure of Application Information:

We may share your application information with relevant internal departments and personnel involved in the recruitment process. We may also engage third-party service providers, such as applicant tracking systems or background check providers, to assist us in managing and evaluating applications. These service providers are bound by confidentiality obligations and are prohibited from using your Personal Information for any other purpose.

9.4 Application Data Retention

We will retain your personal information for a period of 6 months should we not appoint you. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with applicable laws and regulations.

If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.

All candidates applying for work with Bell Phillips Architects will receive a copy of our Candidate Privacy Notice which details how applicant data is processed, used, stored and deleted.

10. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your Personal Information, please contact us at:

info@bellphillips.com 
020 7234 9330 
Unit 305 Metropolitan Wharf 
70 Wapping Wall 
London E1W 3SS

We will aim to respond to your inquiries and requests promptly.

Please note that this Privacy Policy applies solely to the information collected through our website and does not cover information collected offline or through other channels.

By using our website, you signify your acceptance of this Privacy Policy. We reserve the right to modify or update this Privacy Policy at any time. Any changes will be effective upon posting the updated Privacy Policy on our website.